Invoicing software for freelancers

26th June 2017 Facebook Twitter LinkedIn Google+ Articles

Are you new to freelancing? Perhaps you’re ready to start sending invoices but aren’t quite sure where to begin? No problem – with online invoicing software, it’s quick, simple and hassle-free to create and send professional invoices.

Here, we break down the advantages of invoicing software for freelancers, and explain what to look for when choosing an online invoicing program.

Professional invoicing templates for freelancers

When you create an invoice, it’s important to use invoice templates which meet certain legal criteria. Following legal guidelines can help you come across as more professional, and – crucially – are key to getting paid on time.

Your invoicing software should offer invoice templates which contain the following information presented in a clear, professional and easy-to-read layout:

  • Your business name – this might be your own name – and registered address
  • Your customer’s name or business name
  • A unique invoice number
  • Your VAT number (if applicable)
  • The date of issue
  • Information about the service you provided
  • The price of your service
  • Subtotals and the total amount due

Personalised invoicing templates for freelancers

An invoice is an official legal document, but there’s no reason this should feel restrictive.

Whilst your invoices should give an impression of professionalism and reliability, they should also be tailored to fit your brand. Think about the image you want to project and how you can use invoicing to express your unique brand identity.

So how can you make your invoice templates stand out from the crowd?

When choosing invoicing software, look for an option that offers an invoice designer which lets you create personalised invoice templates with customisable fonts, layouts, background images and layouts. A few adjustments can go a long way!


Invoicing and VAT registration

In the UK, businesses with an annual taxable turnover of over £85,000 must register for VAT. This might seem a long way off from how much you’re expecting to earn as a freelancer, but you can also opt-in to VAT registration before reaching the £85,000 threshold.

There are pros and cons of voluntarily VAT registration but, if you choose to register for VAT, you’ll need to take a few more steps when creating invoices.

As a VAT registered freelancer, you should check that your invoice templates include your VAT registration number. You should also include VAT rates on any services you supply – but be aware that whilst the standard VAT in the UK is currently 20%, some services might also be reduced or zero-rated.

Sound like a lot to remember?

Fortunately, with invoicing software like Debitoor, it’s easier than ever before to create professional invoices for VAT registered freelancers.  Your invoicing software should give you the option to apply different VAT rates for individual products or services, as well as use your data to generate VAT reports.


Simple invoicing software in the UK

Debitoor invoicing software is designed specifically for freelancers and small business owners. Our ready-to-use invoice templates give you a professional edge, and the once time-consuming task of creating and sending invoices can now be done in just a few clicks.